Funds Expended – Funding is expended when there has been a transfer of money involving a traceable invoice and receipt, which should be used as documentation. Only includes new funding that has not been previously reported in a prior effort. Funding can be expended during any phase of the project, including planning, permitting, construction, monitoring and maintenance.

Funds Allocated – Funding is allocated when a project has been entered into the EIP database and there is a dedicated pool of funds for the project, but none of the funds from that source have yet been spent. Only includes new funding that has not been previously reported in a prior EIP reporting effort. Funding can be allocated during any phase of the project (planning/design, implementation, monitoring and maintenance). Funds allocated should be reported each time a new sum of money is allocated to the project (new rounds, adjustments to existing funds, etc.)

Funding Agency/Entity – The name of the agency or organization providing a source of funding for an EIP project. Agency pass-through funds (e.g. a non-federal entity that provides a federal award to a sub recipient to carry out a federal program) should report the original agency or entity providing funds. Reporting the originating funding agency enables tracking of funds by sector.

Funding Source – The name of the agency, organization or other source of funding for an EIP project. If the funding is not internal funding from the Funding Agency or Entity, specify the source of the funding. Examples include the Lake Tahoe License Plate Program and the Southern Nevada Public Lands Management Act (SNPLMA). If CTC funds a project with Proposition 50 funds, Proposition 50 is the funding source. However, if CTC funds a project with internal funds, CTC is the funding source. A funding record must be added for each funding source for a project during the reporting period, even if they are channeled through the same funding agency.

In-Kind Funding – Total non-cash expenditures on services or products provided by an organization for an EIP project. The value of in-kind contributions must be able to be assessed and audited independently. For each source of funding for an EIP project, delineate the amount of in-kind funding provided, defined as equivalent agency staff time, property, equipment, materials, services, voluntary work and other indirect costs. 

Projects are tracked at various times scales, based on project type and reporting agency. In general, funding for projects should be tracked in the EIP Database as soon as possible after it is spent or allocated, but no later than December 31 for all projects in the EIP database in any given year. Data entry is performed by project implementers, not funders. The amount of funding expended and allocated is tracked in the EIP Database as information is recorded for all other PMs. 

Operations & Maintenance (O&M) Reporting:   The continued effectiveness of EIP projects is highly dependent upon ongoing O&M programs. Public agencies are generally responsible for maintaining facilities funded by state and federal agencies, and property owners are responsible for maintaining water quality and defensible space best management practices on their properties. Cost reported under O&M programs include any increased operation and maintenance funding expended as a direct result of implementation of a capital improvement related to an EIP project or program. Annual O&M expenditures are reported the same way as funding expended for new EIP projects. Agencies responsible for O&M of EIP projects and programs report annual expenditures and all associated information in the EIP database by December 31st each year.